Constitutional Advisory Panel. Minutes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

Constitutional Advisory Panel

Meeting #5

27 February 2012

Nau Mai Room, Te Puni Kōkiri House

 

 

 

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Members present: Professor John Burrows, Sir Tipene O’Regan, Peter Chin, Deborah Coddington, Hon Dr Michael Cullen, Bernice Mene, Hinurewa Poutu, Peter Tennent, Dr Leonie Pihama , Dr Ranginui Walker, Professor Linda Tuhiwai Smith Apologies: Hon John Luxton In attendance: Sarah Turner (General Manger, Public Law) (for part), Barbara Burt (Manager, Constitutional Advisory Panel Secretariat), secretariat staff. 10.00am – the meeting commenced with karakia led by Sir Tipene O’ReganAgenda Item 1Professor Burrows set out the aim for the meeting: progress update on engagement strategy provided to the Ministers and discuss existing resources and background papers on constitutional topics.The Panel confirmed the minutes from the meeting of 7 December 2011 as an accurate record of the meeting. [Current status noted for 24 April meeting]
Agenda Item 2Roundtable discussion: Update from Sarah Turner on the Ministers’ consideration of the engagement strategy and their request for clarification of some points, and administrative mattersEvents: member updates on attendance at Rātana, the Waitangi Day commemoration, and the Treaty of Waitangi debates at Te Papa. Requested documents from speakers to be circulated to members.Engagement: members discussed how to respond to people they meet who are already seeking to be engaged. Agreed to provide them with the secretariat’s email address. Secretariat to draft response to Ministers, for co-chairs’ signature. [Current status: complete] Secretariat to source the papers from the Treaty debates.[Current status: recordings of the talks are available athttp://www.radionz.co.nz/national/lecturesandforums/thetreatydebates]Secretariat to compile a list of key contacts as they are received.[Current status: ongoing – see agenda item 5 on early conversations]
Agenda Item 3Discussion: ‘Me and My Constitution’ diagram and key messages document. Revisions agreed. Secretariat to make agreed revisions.[Current status: complete]
Agenda Item 4Discussion: How to engage with passionate partners, such as the Iwi Leaders Forum. Agreed to invite Iwi Leaders Forum co-chairs to meet with the Panel’s co-chairs. Secretariat to draft invitation as agreed[Current status: complete]
Agenda Item 5Discussion: Constitutional Specialists. Agreed to invite specialists to peer review core content and contribute relevant material. Professor Burrows to draft invitation. Secretariat to provide a draft list of specialists.[Current status: complete]
Agenda Item 6Discussion: Ngā Manu Kōrero Speech competition. Existing topics approved. Additional Treaty specific topics need to be included. Hinurewa to liaise with the secretariat.Secretariat to research and provide a list of all secondary schools speech competitions. Secretariat to provide amended topics as agreed.[Current status: complete. The topics were not used, as decisions were made earlier than advised. The committee can consider the topics next year.] Secretariat to prepare a list of secondary speech contests[Current status: ongoing]
Agenda Item 7Discussion: Panel engagement with constitutional topics, ensuring clarity of existing information and assessing where additional information required. Agreed that Secretariat would draft a further background paper, also to amend to the existing summary papers and ensure consistency of wording throughout the documents.Secretariat asked to provide paper on functionality needed for the website Secretariat to update/draft background papers as agreed.[Current status: amendments complete. Drafting of new background papers ongoing.] Secretariat to draft paper as agreed[Current status: see agenda item 3, on the draft work programme]
Agenda Item 8Discussion: Next steps for the Panel and the secretariat:Agreed that the Secretariat would start the work necessary to implement the elements of Stage One of the strategy that are likely to be required regardless of the outcome of the Ministers’ consideration Secretariat to begin agreed preparatory work.[Current status: see agenda item 3, on the draft work programme]
Meeting Closed: 3:58pm

 

 

 

 

 

MINUTES

Constitutional Advisory Panel

Meeting #6

24 April 2012

Ministry of Justice

 

 

 

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Members present: Professor John Burrows, Sir Tipene O’Regan, Peter Chin, Hon Dr Michael Cullen, Bernice Mene, Dr Ranginui Walker, Professor Linda Tuhiwai Smith, Hon John Luxton Apologies: Deborah Coddington, Dr Leonie Pihama, Peter Tennent, Hinurewa Poutu. Sarah Turner (General Manager, Public Law, Ministry of Justice), In attendance: Lauren Perry (Manager, Constitutional Advisory Panel Secretariat), secretariat staff Meeting commenced at 10.00amAgenda Item 1Professor Burrows set out the aims for the meeting: to progress a draft work programme that reflects the status of Cabinet consideration of the Panel’s proposed engagement strategy, to discuss the procurement of specialist advisors, and to discuss when and how to make public announcements.The Panel confirmed the minutes from the meeting of 27 February 2012 as an accurate record of the meeting.
Agenda Item 2Roundtable discussion: Co-chairs’ update on Cabinet’s consideration of the engagement strategy, and on meetings with the Ministers and the Cross Party Reference Group.Events: member updates on events and discussions since last meeting

 

 

 

Agenda Item 3Discussion: Draft work programme Panel approved the approach to the draft work programme and instructed the Secretariat to develop it in further detail.[Current status: development of Stage 1 progressing]
Agenda Item 4Discussion: Public announcements and release of Panel documents Panel agreed to release engagement strategy as soon as possible following Cabinet consideration. Panel instructed Secretariat to:

  • prepare a press release, updated Q&A, and media plan for the release of the strategy, and to explore the possibility of contracting a media advisor for Stage One.
  • explore the feasibility of a basic website being established to hold strategy, Terms of Reference, member bios, and previous public announcements.

[Current status: documents prepared, media adviser contracted, timing of release to be determined. Website established.]

Agenda Item 5Work programme implementation: Early conversations with stakeholders Panel agreed to:

  • meet with key stakeholders over the next two months to seek their advice about reaching their communities.
  • advise secretariat when they are available over this period.
  • forward any invitations received to the secretariat for assessment along with other stakeholders.

Panel instructed secretariat to:

  • prepare draft programme of meetings with stakeholders for Panel’s approval by email.
  • organise meetings with priority stakeholders.
  • prepare a standard presentation for the meetings.
  • draft response to Independent Constitutional Working Group for co-chairs’ signature

[Current status: see agenda item 3. ICWG correspondence completed.]

 

 

 

Agenda Item 6Work programme implementation: Resource development Panel noted the secretariat’s report and instructed the secretariat to circulate reviewers’ comments.[Current status: see agenda item 5]
Summary and next meeting Panel instructed Secretariat to invite Department of Statistics demographics expert to attend the next Panel meeting to explain their classifications and approach.[Current status: see agenda item 3]
Meeting Closed: 3:58pm

 

 

 

MINUTES

Constitutional Advisory Panel

Meeting #7

29 May 2012

Ministry of Justice, Room 3.14 Actions
Members present: Professor John Burrows, Sir Tipene O’Regan, Peter Chin, Deborah Coddington, Hon Dr Michael Cullen, Bernice Mene, Hinurewa Poutu, Peter Tennent, Dr Leonie Pihama, Dr Ranginui Walker Apologies: Hon John Luxton, Professor Linda Tuhiwai Smith In attendance: Secretariat staff Agenda Item 1 Professor Burrows set out the aims for the meeting.The Panel confirmed the minutes from the meeting of 24 April 2012 as an accurate record of the meeting. Progress report in italics
Agenda Item 2 Roundtable discussion: Co-Chairs’ update on Cabinet’s noting of the Engagement Strategy, and on meetings with stakeholders.Member and secretariat update on events and discussions since the last meeting.
Agenda Item 3 Work Programme implementation: Early conversations with key stakeholders The Panel approved the: approach to the conversations draft letter to academicsinvitation letter to early conversationalistsand instructed the secretariat to: update the early conversationalist list organise early conversation meetings provide talking points for initiating early conversations [Current status: underway]